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Book Charging

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What is financial aid book charging?What are the dates for book charging?Who is eligible for book charging?Why is my bookstore line of credit not available?What if I lose financial aid eligibility after I charge books?

Overview

What is financial aid book charging? Financial Aid recipients may charge textbook purchases and rentals, as well as supplies (such as a laptop computer, backpack, notebooks, and etc.) using a bookstore line of credit (BLOC) at the Â鶹´«Ã½Ó³»­ Bookstore. Each student's financial aid file is different. Not all students will have a BLOC available at the beginning of book charging.

You will receive an eSantaFe notification if you have a line of credit available. Generally, the last day to charge books is the last day to drop with a refund. If you are concerned about your BLOC, see the troubleshooting steps below.

What are the dates for book charging?

Term Book Charging Begins Book Charging Ends*
Fall & Fall A/D/G 8/07/26 8/24/26
Fall B (Disbursements paused) 10/2/26 10/15/26
Spring & Spring A/D/G 12/15/26 1/13/27
Spring B (Disbursements paused) 2/18/27 3/08/27
Summer & Summer A/D/G 4/23/27 5/12/27
Summer B (Disbursements paused) 6/17/27 7/1/27

*Online orders using the BLOC must be submitted by 6pm on the last day of book charging. Any orders received after that time will be cancelled by the bookstore. If cancelled you may resubmit your order using another form or payment. 

Who is eligible for book charging?

To receive a bookstore line of credit (BLOC) you must:

  • be eligible for and awarded some type of financial aid. If your eligibility changes, you are responsible for your charges.
  • have enough financial aid awarded that after your tuition and fees are paid you will have remaining funds for books.

Why is my Bookstore Line of Credit (BLOC) not available?

Below are some steps you can take to troubleshoot your BLOC:

You must finish the financial aid process and have awards in order to have a Bookstore Line of Credit (BLOC). In eSantaFe go to "Finances", then "Financial Aid Portal" to see the current status of your financial aid account. If your status is anything other than Awarded, you should complete remaining action items. If your aid was recently awarded it may take additional time for your BLOC to be available.

To receive a bookstore line of credit (BLOC) you must have enough financial aid awarded that after your tuition and fees are paid you will have remaining funds for books.

For students enrolled in separate term classes within a semester: the tuition and fees for the entire semester (such as A, B, D, and G terms) come out of your first term money. If your tuition and fees for the entire semester are more than your first term financial aid, you may not have a book charge available in that first term of the semester.

If your awards include student loans, you may not have enough aid funds available for a bookstore line of credit (BLOC) if you have not accepted the loans and completed required loan documents ( Loan Entrance Counseling and a Master Promissory Note)

In eSantaFe go to "Records", then "Notifications" and select the checkbox labeled "Show All Notifications". See if you have received the notification informing you that your bookstore line of credit is available. If not, you will need to wait until you receive the notification.

What if I lose financial aid eligibility after charging books?

Because of timing, the BLOC becomes available before grades post and before the College knows if you will be meeting Satisfactory Academic Progress requirements. If you believe you may not be eligible for financial aid in the upcoming term, it is your responsibility to delay book charging or to delay opening purchased materials so you can return them in the event you are not eligible.

When charging books, you are responsible for payment of those, even if your aid eligibility changes. If you do not receive financial aid for any reason, such as failing to meet Satisfactory Academic Progress (SAP) requirements, any unpaid bookstore charge owed to the college is subject to being turned over to outside collection agencies and reported to the credit bureaus. Additional collection costs owed to the collection agencies are your responsibility.