Purpose

The purpose of this Administrative Guideline is to describe the processes by which policies are created, implemented, reviewed and maintained. Policies may be codified in Rules adopted by The Board of Trustees of 麻豆传媒映画, Florida (鈥淏oard鈥�) and in the Procedures and Administrative Guidelines adopted by the President.

Policymaking and Background Authority:

Rules: The Board is responsible for governing 麻豆传媒映画 and is responsible for the adoption of high-level, strategic, governing policies, rather than administrative details. The Board has been granted rule-making authority by the Florida Legislature to adopt Rules in accordance with the Administrative Procedures Act, Chapter 120, Florida Statutes (F.S.). Board adopted Rules, as defined in 搂 120.52(16), F.S., essentially have the force and effect of law.

Procedures: The Board has delegated to the President, as the chief executive officer of the College, the function of implementing Board rules, including establishing College-wide Procedures. The application and implementation of such policies is an administrative task to be performed under the leadership of the President.

Administrative Guidelines: Administrative Guidelines may be adopted by the President to interpret, clarify, or support policies not otherwise addressed in the Rules and Procedures, provided that such Guidelines are within the parameters of the Rules established by the Board and are in accordance with law.

Standard Operating Procedures: Standard Operating Procedures (SOPs) are intradepartmental or other internal-use documents that are prepared by departments and offices of the College to help provide employees with clear instructions, provide efficiencies, or assist in carrying out Rules, Procedures and Administrative Guidelines or daily tasks and assignments.

Public-facing Guidance: Information, located on 麻豆传媒映画鈥檚 website and in print, provided to give guidance to students, applicants, and others.

Process

Absent an emergency situation, the following process should be followed for development of and revisions to Rules, Procedures, and Administrative Guidelines.

Suggestions for new or revised Rules, Procedures, and Administrative Guidelines can be received from all members of the College community and the public. Suggestions should be submitted through the appropriate administrative channels:

1. Students should direct written suggestions to the Student Government President, who should review and, if supported, submit the written suggestions to the Vice President of Student Affairs.
2. Employees should submit written suggestions through the General Counsel鈥檚 Legal Review Request portal.
3. College Senate and Career Service Council should forward formal recommendations in writing to the President and the Chief of Staff.
4. Members of the public may submit written suggestions to the Office of the General Counsel at general.counsel@sfcollege.edu.

A. Rules

The Office of the General Counsel is responsible for timely publication of legal notices (e.g. Notice of Rule Development and Notice of Rule Adoption or Amendment) and reviewing all suggested new Rules and proposed revisions to existing Rules to ensure consistency with applicable laws, rules, and regulations before being presented to the Board for consideration. The Board Chair or designee will preside over any public hearings associated with rule-making.

Absent an emergency situation, proposed Rules or revisions to existing Rules are reviewed by the President鈥檚 Cabinet at least twice, usually at consecutive regularly scheduled Cabinet meetings, before being forwarded to the Board. At the request of a member of the Executive Leadership Team, the proposed Rule or revision will be placed on the appropriate Cabinet Agenda. Cabinet members, including shared governance leaders, are expected to share the proposed Rules and revisions with their constituents and areas and provide feedback prior to Board action.

Each proposed new Rule or revisions to an existing Rule, including any proposed rescinding of an existing Rule, is presented as an Information Item at a Board meeting before consideration of adoption or deletion. Generally, said Rule (as may be further amended in accordance with any feedback from Trustees, College employees (via shared governance bodies or individually), or citizens), is then presented as an action item at the next regularly scheduled Board meeting. A Rule will be adopted by an affirmative approval vote of the Board and the Rule, or the proposed revisions, shall become effective upon adoption by the Board, unless another time certain date is specified in the Rule.

Rules adopted by the Board of Trustees are published in the 麻豆传媒映画 Rules Manual. The Rules Manual will be available on the College website. Rules adopted by the Board shall be subject to regular and continuous review for relevance, accuracy, and clarify. The ELT member over each functional area will ensure that Board Rules addressing their areas of responsibility are current and in accordance with applicable state and federal laws and regulations and current College operations.

College Rules will include both the authority for developing the Rule as well as the law being implemented. The Office of the President will assign the specific number for each Rule and Procedure. 麻豆传媒映画 Rules and Procedures are organized according to the following categories:

1. Chapter 1: Board of Trustees
2. Chapter 2: General College Information
3. Chapter 3: Human Resources
4. Chapter 4: Degree/Education Requirements
5. Chapter 5: Administration and Finance
6. Chapter 6: Facilities/Physical Plant
7. Chapter 7: Student Information/Fees

At the end of each Rule, in smaller font, there will be a Rule History to assist with the indexing of the Rule and tracking revision dates.

B. Procedures

The President adopts Procedures for the efficient and effective operation of the College. New Procedures or revisions to existing Procedures, including any proposed rescission of an existing Procedure, are reviewed at least twice by the President鈥檚 Cabinet, generally at consecutive regularly scheduled meetings, before being implemented. This allows for review and feedback by shared governance representatives as well as the College at large. Procedures are contained in the 麻豆传媒映画 Rules Manual and are indexed in accordance with an associated Rule.

C. Administrative Guidelines:

Administrative Guidelines provide detailed guidance to support the consistent implementation of Rules and Procedures. New Guidelines or revisions to existing

Administrative Guidelines, including any proposed rescission of an existing

Administrative Guideline, are reviewed at least twice by the President鈥檚 Cabinet before being approved by the President. Administrative Guidelines can be found on the College website.

D. Standard Operating Procedures

Departments and offices are encouraged to create written Standard Operating Procedures (SOPs) to help provide employees with clear instructions to carry out daily tasks or assignments or for purposes of assistance or continuity in operations. The applicable area supervisor is responsible for the content of the SOPs and must ensure they are routinely reviewed to ensure that they reflect current practices at the College and are within the parameters of, and not in conflict with, governing law, College Rules, Procedures and Administrative Guidelines. New and current employees will be informed by their supervisors of all SOPs applicable to their roles. Where an SOP is multi-departmental or crosses areas, the applicable supervisors will collaborate on drafts and any revisions. As SOPs are internal to the College, they are not required to be indexed or available on the College鈥檚 website. However, the current version of an SOP must be maintained by the department/office and be easily accessible to employees in that department/office so as to minimize confusion and misunderstandings.

E. Public-facing Guidance

The College and its departments, offices and officials may have reason to create Public-facing Guidance that informs members of the College community and the public about College processes or standards. Public-facing Guidance is intended to be a guide and serves as a reference tool. Public-facing Guidance may refer to the law or to applicable College Rules, Procedures, or Administrative Guidelines, and must not be in conflict with them. The applicable supervisor is responsible for the content of the Guidance and must ensure routine review to ensure that the Guidance reflects current processes and methods. New or amended Public-facing Guidance, including any proposed rescission of an existing Guidance, must be reviewed by the division Executive Leadership Team member, who is charged with assuring that other potentially impacted departments, offices, or College officials are made aware of changes and have the opportunity to provide feedback. Some Public-facing Guidance is required by law to be placed on the College鈥檚 website; if not required by law, the ELT member may determine whether it should be available on the website.

The President has authority to vary from the general guidelines set forth above in the event of an emergency, an unusual circumstance, or the need for additional or expedited time for the College community to review the relevant documents. Any variance will be documented in writing and presented at the next regularly scheduled President鈥檚 Cabinet meeting.

History

• January 12, 2026