State Data Submissions Calendar
2025-26 State Data Submissions Calendar
Admissions Database (ADB)
Student Database (SDB)
Personnel Database (PDB)
Facilities – Fixed Capital Outlay Database- (FCODB)
Integrated Database (IDB) is self-generated from Facilities, Student and Personnel
Annual Salary and Fringe Benefits
January 2, 2026
Open date. Submission period begins for fall end-of term (2E) and Spring beginning-of-term (3B) data and fall end-of-term (2E) Personnel DMS Salary data (PDB).
February 6, 2026
Load date. Colleges must load data for fall end-of term (2E) and Spring beginning-of-term (3B) data and fall end-of-term (2E) Personnel DMS Salary data (PDB). This data is used for input to FTE-2 estimate process.
February 9, 2026
If data for fall end-of term (2E) and Spring beginning-of-term (3B) data and fall end-of-term (2E) Personnel DMS Salary data (PDB) has not been loaded, the Reports Coordinator is notified with a copy to the college’s President.
March 6, 2026
Close date. Submission period ends. Fall end-of-term (2E) data and spring beginning-of-term (3B) and fall end-of-term (2E) Personnel DMS Salary data (PDB) data must be loaded.
March 10, 2026
Certification form for fall end-of term (2E) and Spring beginning-of-term (3B) data and fall end-of-term (2E) Personnel DMS Salary data (PDB) due. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
March 10, 2026
If certification form for fall end-of term (2E) and Spring beginning-of-term (3B) data and fall end-of-term (2E) Personnel DMS Salary data (PDB) has not been received, the college’s President is notified with a copy to the Reports Coordinator.
April 3, 2026
Open date. Official submission period begins for spring end-of-term (3E). All databases ADB, SDB, FCO, PDB, and IDB.
May 8, 2026
Load date. Colleges must load data for spring end-of-term (3E) ADB, SDB, FCO, PDB, IDB. This data is used for input to Fundable Post-Secondary Industry Certifications.
May 11, 2026
If data has not been loaded for spring end-of-term (3E) ADB, SDB, FCO, PDB, IDB, the Reports Coordinator is notified with a copy to the college’s President.
June 12, 2026
Close date. Submission period ends. Spring end-of-term (3E) and data from any prior term resubmissions must be loaded.
June 15, 2026
Certification form is due for spring end-of-term (3E) ADB, SDB, FCO, PDB, IDB. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
June 16, 2026
If certification form has not been received for spring end-of-term (3E) ADB, SDB, FCO, PDB, IDB, the college’s President is notified with a copy to the Reports Coordinator.
June 16 – June 24, 2026
First data verification period begins for spring end-of-term (3E) SDB. If errors are found or grade updates are required, data resubmission will be allowed through written request by the Reports Coordinator. If errors are found, resubmission of data will be allowed only with a request signed by the College President (ADB, PDB, IDB).
June 26 – July 2, 2026
Annual data verification period for spring end-of-term (3E) SDB. Data resubmission allowed only through a request signed by the college’s President. Any data submitted during this period must be recertified.
July 2, 2026
Annual close date for spring end-of-term (3E) ADB, SDB, FCO, PDB, IDB. No data resubmission will be accepted.
July 10, 2026
Open date. Submission period begins for Annual Salary and Benefits (4E) PDB.
August 14, 2026
Load date. Colleges must load data for Annual Salary and Benefits (4E) PDB.
August 17, 2026
If data has not been loaded for Annual Salary and Benefits (4E) PDB, the Reports Coordinator is notified with a copy to the college’s President.
August 21, 2026
Close date. Submission period ends. Annual Salary and Benefits (4E) PDB data must be loaded.
August 25, 2026
Certification form is due for Annual Salary and Benefits (4E) PDB. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
August 25, 2026
If certification has not been received for Annual Salary and Benefits (4E) PDB, the college’s President is notified with a copy to the Reports Coordinator.
August 26 – September 4, 2026
Data verification period for Annual Salary and Benefits (4E) PDB. Data resubmission will be allowed only through a request signed by the college’s President.
September 7, 2026
Annual close date for Annual Salary and Benefits (4E) PDB. No data resubmission will be accepted. Resubmit certification form if changes were made in verification period.
September 18, 2026
Open date. Submission period begins for Annual (4E) Financial Aid.
October 9, 2026
Load date. Colleges must load data for Annual (4E) Financial Aid.
October 12, 2026
If data has not been loaded for Annual (4E) Financial Aid, the Reports Coordinator is notified with a copy to the college’s President.
October 23, 2026
Close date. Submission period ends. Annual (4E) Financial Aid data must be loaded.
October 26, 2026
Certification form is due for Annual (4E) Financial Aid. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
October 27, 2026
If certification form has not been received for Annual (4E) Financial Aid, the college’s President is notified with a copy to the Reports Coordinator.
October 26 – November 5, 2026
Data verification period for Annual (4E) Financial Aid. Data resubmission will be allowed only through a request signed by the college’s President.
November 8, 2026
Annual close for Annual (4E) Financial Aid. No data resubmission will be accepted. Resubmit certification form if changed were made in verification process.