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Step 1: Supplemental Contract Request Form Preparation

The Supplemental Contract Request Form may be requested from HR or found on the HR website. The completed Supplemental Contract Request Form is submitted by the Cost Center Manager to HR.

Step 2: Reason For Supplement Review

Suggest the appropriate calculation method based on the definitions below:

Performing work outside of an employee鈥檚 current position classification.

Used when an employee is doing work that is generally compensated at a higher paygrade. Calculation is based on the rate of pay for a promotional increase to the level of the work being done and prorated for the amount of work assumed at that level.

Workload increase based on assumption of additional duties within position scope.

Used when someone is doing more work but doesn鈥檛 rise to the level of promotion and may be completed during the regular work week. Use the existing rate of pay as benchmark to multiply by the increased effort.

Assumption of additional duties, responsibilities requiring work beyond the standard work week.

Cannot be used by non-exempt employees who must track hours beyond the standard work week for overtime pay/compensatory leave per DOL FLSA. Calculation is based on current hourly rate as a benchmark to multiply by the estimated hours that will be worked during the designated time period.

Project Based.

Calculation is based on a flat amount reflective of the work to be done and is not based on current rate of pay. Allows you to pay the same rate for work to different employees.

Step 3: Consistency And Compliance Review

HR will review the request for the following:

1. Confirms compliance with state statute that work has not already commenced and is not a bonus.
2. Confirms the calculation method noted aligns with the work summary.
3. Confirms sufficient documentation of the work to be completed and that the work qualifies for a supplement based on the categories in step 2.
4. Confirms consistency across college programs.

Step 4: Follow-up From Hr To Requesting Department

HR will follow-up as needed for clarity and concerns. If there is not an agreement between HR and the requestor, supplement requests will be elevated to the ELT member.

Step 5: Calculation

HR will complete the calculation based on the method noted and will return the Supplemental Contract Appointment Form to the Cost Center Manager.

Step 6: Approvals

The Cost Center Manager will initiate the approval process by routing the HR-provided Supplemental Contract Appointment Form to the Next Level Supervisor (if applicable) who will then route to the ELT member, who will return to HR to obtain the final signatures from the Finance Officer and the President.

Step 7: Employee Signature

HR will coordinate obtaining the employee鈥檚 signature with the Cost Center Manager.